Privacy
Policy

Oria Privacy Policy

Last Updated: June 2026

 

The Oria information portal is committed to protecting the privacy, confidentiality, and security of its users' personal information. This Privacy Policy describes how we collect, use, store, and protect your data, in strict compliance with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA).

 

1. Accountability

Oria is responsible for the personal information it maintains. As an organization founded by a former IRB member, we uphold the highest standards of integrity and discretion. For any questions regarding your data, you can contact us directly using the contact information provided on the website.

 

2. Identifying Purposes

We collect personal information only when you use our registration form to receive updates about our future services. The data collected is limited to:

* Your full name (to personalize our communications);

* Your email address (to send you updates);

* Your profile (refugee claimant, community worker, lawyer) in order to tailor the relevance of our future communications;

* Your preferred language of correspondence.

 

3. Consent

Informed consent is mandatory. By completing our form and checking the consent box, you expressly agree that your data may be processed for the sole purposes mentioned above. You may withdraw your consent at any time by sending us a request to unsubscribe.

 

4. Limiting Collection

Oria only collects personal information that is strictly necessary for the purposes of the information list. We do not collect any sensitive data regarding your grounds for persecution, identity documents, or current legal files on this information portal.

 

5. Limiting Use, Disclosure, and Retention

* Use: Your data is used solely to inform you about the launch of our future verification services.

* Disclosure: We never sell, rent, or share your personal information with third parties, commercial agencies, or government authorities, unless required by law.

* Retention: Your information is retained only as long as necessary to fulfill the informational purpose for which it was collected, or until you request its complete deletion.

 

6. Accuracy

We ensure that your information is as accurate and up-to-date as possible for our communications. You may notify us of any change to your email address at any time.

 

7. Safeguards

Given the high vulnerability of refugee claimants, security is our top priority. We implement rigorous technical and organizational security measures (data encryption, restricted access, secure servers) to protect your information against loss, theft, unauthorized access, or modification.

 

8. Openness

Oria maintains a policy of total openness. Information about our practices relating to the management of personal information is written in clear and accessible language on this page.

 

9. Individual Access

In accordance with PIPEDA, you have the right to know whether we hold personal information about you, to access it, and to request its correction or complete deletion from our databases.

 

10. Challenging Compliance

If you believe that Oria has not complied with the privacy principles set out in PIPEDA, you have the right to file a complaint by contacting us directly so that we can address the situation immediately.

 

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Important Notice Regarding the Nature of the Portal:

Oria reminds its users that this portal is purely educational and informational. Submitting your contact details via our form does not establish an attorney-client relationship and does not constitute legal representation before the IRB.